Records, Registration, and Transcripts
Records and Registration Statement of Commitment
The Office of Records & Registration's mission is to provide reliable and accurate management of all records, including but not limited to transcripts, change of grades, change of primary institution/change of majors, and state reports. Records & Registration seeks to provide the highest quality in customer service, continually improving web-based and electronic services, always within a student-centered environment. Ultimately, Records & Registration staff will strive to be responsive, professional, and sensitive to the needs of the diverse populations that St. Philip’s College increasingly serves to include Distance Education and Campus-based full-time and part-time students.
Commencement Ceremony (Graduation)
You must apply to graduate in order to be awarded a degree or certificate. There is no graduation fee. We will provide the diploma, cap, and gown.
Visit the Commencement/Graduation page for more information.
Visit the Commencement Recognition page for more information and highlights.
College Catalog (Online and Archived)
St. Philip's College welcomes you to our Online Electronic Catalog (E-catalog). The Catalog provides detailed information about all aspects of the academic experience at St. Philip’s College. All references to “Alamo Colleges” in the Catalog are intended to be each of the Colleges in the Alamo Colleges family. The Schedule of Classes provides guidelines for applying to the College and links for registering for classes online.
Information from archived College catalogs, such as course descriptions for transfer credit or employment, can be accessed via the St. Philip’s College Office of Records and Registration (spc-records@alamo.edu; 210-486-2284; Welcome Center, Room 203) or the Center for Learning Resources Archives Department (210-486-2583; Center for Learning Resources, Room 314B). Any requests for copies of catalog pages can be sent via e-mail or postal mail.
Transcripts
- Official high school or college transcripts may be submitted in the original sealed envelope by mail OR using an encryption service provider (determined by the school), encryption service provider send an official transcript to spc-records@alamo.edu
- Home school transcripts must be notarized and sent by mail
- Texas High Schools may use TREX
- GED score reports sent by mail or email from the GED company, by using the college email address (spc-records@alamo.edu)
- Foreign transcripts must be evaluated and translated from any company listed at the www.naces.org site. The original, official foreign transcript must accompany the evaluated document.
Submit/Mail Official Transcripts to:
St. Philip's College
Records and Registration
1801 Martin Luther King
San Antonio, Texas 78203
Transcript Requests
External Institution / Agency Transcript Request Process effective July 2, 2013
Transcripts are available to current and former students:
Both current and former students can request transcripts online via ACES.
- Current students can access web services at the top left corner of their ‘Student’ page.
Web Services > Student tab > Student Records > Request Official Transcript
- Former students can access web services at the bottom left side of their ‘Home’ page.
Web Services > Student tab > Student Records > Request Official Transcript
Within the ordering process, you will have the following options available:
- Hold for Grades: your transcript will not be produced until the in-progress term has ended, and all grades are posted to your record.
- Hold for Degree: your transcript will not be produced until the in-progress term has ended, and all grades with your degree award have been posted. This may be as many as 45 days after the end of the applicable term.
- Include Attachments: you may include attachments to accompany your request if required by the recipient.
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There is now a PDF option for sending your official transcript!
The PDF option does not apply to:
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There is a minimum charge of $10.00, via credit or debit card, per transcript.
A $5 discount will be applied within the order when the PDF option is specified as the delivery method for those eligible requests.
Overnight delivery is available for an additional charge.
Required Information
- Correct name and billing address for the credit/debit card used
- Year attended from & to
- Birth Date
- First name & Last name
- Current address with city and state
- Primary Email address
- The primary reason for order (list to choose from)
Recipient:
- Type (list to choose from)
- Designated ‘Attention to’ or department
- Physical address with city and state
- Email (when PDF option is utilized)
Important Notes:
If you need official transcripts for a third party, they must be sent directly to their email address.
- Transcripts are NOT printed on campus. ALL transcripts are printed and mailed from an off-site location after a request is made. For this reason, it is not possible to pick up a transcript in person on the same day as your request.
Transcript request takes 3 to 5 business days to be processed when it is a printed transcript. PDF requests for students with no holds and/or issues within their request are typically sent out within the hour of the order being processed.
Please contact Credentials Solutions at 847-716-3005 if your request is not processed in 7 business days. During peak transcript request periods, the processing time for your transcript may be longer. - Students with a ‘transcript-hold’ will be able to request a transcript online, but until the hold is resolved, the transcript will not be sent out.
For information on your transcript hold, contact the Alamo Colleges Call Center at 210-212-5266 or toll-free at 1-844-202-5266.
Please know that by submitting your transcript request through the link below, there may be a delay submitting your official authorization to Credentials Solutions for the release of your transcript.
There is no delay requesting your transcript through your logged-in ACES account. If you need help retrieving your login information, please contact our helpdesk.
| Order Official Transcript through Credentials Solutions, Inc. | Check Status of Transcript Request |
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There is now a PDF option for sending your official transcript!
The PDF option does not apply to:
|
There is a minimum charge of $10.00, via credit or debit card, per transcript.
A $5 discount will be applied within the order when the PDF option is specified as the delivery method for those eligible requests.
Overnight delivery is available for an additional charge.
Required Information
- Correct name and billing address for the credit/debit card used
- Year attended from & to
- Birth Date
- First name & Last name
- Current address with city and state
- Primary Email address
- The primary reason for order (list to choose from)
Recipient:
- Type (list to choose from)
- Designated ‘Attention to’ or department
- Physical address with city and state
- Email (when PDF option is utilized)
Important Notes:
If you need official transcripts for a third party, they must be sent directly to their email address.
- Transcripts are NOT printed on campus. ALL transcripts are printed and mailed from an off-site location after a request is made. For this reason, it is not possible to pick up a transcript in person on the same day as your request.
Transcript request takes 3 to 5 business days to be processed when it is a printed transcript. PDF requests for students with no holds and/or issues within their request are typically sent out within the hour of the order being processed.
Need help with your transcript order?
The best first step is to log in to your Parchment account, then visit the Parchment Help Center, where you can find answers to frequently asked questions and articles to support your needs. Parchment assistance tools may be found at this link.
During peak transcript request periods, the processing time for your transcript may be longer. - Students with a ‘transcript-hold’ will be able to request a transcript online, but until the hold is resolved, the transcript will not be sent out.
For information on your transcript hold, contact the Alamo Colleges Call Center at 210-212-5266 or toll free at 1-844-202-5266.
- Transcripts are NOT printed on campus. ALL transcripts are printed and mailed from an off-site location after a request is made. For this reason, it is not possible to pick up a transcript in person on the same day as your request.
- Transcript request takes 3 to 5 business days to be processed when it is a printed transcript.
PDF requests for students with no holds and/or issues within their request are typically sent out within the hour of the order being processed.
- A student with a ‘transcript-hold’ will be able to request a transcript online, but until the hold is resolved, the transcript will not be sent out.
Need help with your transcript order?
The best first step is to log in to your Parchment account, then visit the Parchment Help Center, where you can find answers to frequently asked questions and articles to support your needs. Parchment assistance tools may be found at this link.
During peak transcript request periods, the processing time for your transcript may be longer.
For information on your transcript hold, contact the Alamo Colleges Call Center at 210-212-5266 or toll-free at 1-844-202-5266.
Resources
- Disability Services
- Transfer Center
- Visit Alamo Online for additional information
Forms
- Enrollment Services
Enrollment forms must be submitted from an ACES-issued Alamo Colleges District student email account with the @student.alamo.edu extension. Any form submitted by another email will not be accepted.
- Student Forms
The Student Success forms are intended for use by St. Philip’s College students. - Diploma Re-order Request
Request for re-order will take 6 weeks for processing and the cost is $25. - Degree Audit Application Form - Associate
- Degree Audit Application Form - Certificate
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Monday - Thursday
8:00 a.m. - 7:00 p.m.Friday and Saturday
Closed -
Monday, Tuesday and Thursday
8:00 a.m. - 6:00 p.m.College Late Night - Wednesday
8:00 a.m. - 7:00 p.m.Friday
8:00 a.m. - 5:00 p.m.Every First Saturday (February, March, April, May, September, October, November, and December)
9:00 a.m. - 1:00 p.m. -
Monday, Tuesday and Thursday
8:00 a.m. - 6:00 p.m.College Late Night - Wednesday
8:00 a.m. - 7:00 p.m.Friday
8:00 a.m. - 5:00 p.m.Every First Saturday (February, March, April, May, September, October, November, and December)
9:00 a.m. - 1:00 p.m.
Important Announcement2024 Winter Break Welcome Center Hours of Operation Thursday, Dec. 26, Friday, Dec. 27 and Monday, Dec. 30: VIRTUAL ZOOM SPACE: SWC Will Be Fully Closed |
Contact Information
| Associate Director: Tracy Shelton tshelton@alamo.edu 210-21ALAMO 1-844-20ALAMO Fax: 210-486-9056 MLK Welcome Center (WEC), 203 |
Send all general information inquiries to: spc-records@alamo.edu |
To schedule an appointment for Academic Fresh Start, Conditional Admissions (outstanding balance with another College), or Early Admissions – send email to: spc-records@alamo.edu. Subject of Email: Schedule Appointment (student name) In the body of email include: Full Name, Student ID, Contact Telephone Number, and Email Address |