FALL 2025 SAC SCORES

Interested in supporting SAC Scores? Nominate yourself for the SAC Scores Committee and help plan and guide your colleagues through scheduled events.

Click here to complete the nomination form.

The IPPE team thanks you for your commitment to continuous improvement!

What is SAC Scores?

The primary goal of SAC Scores is to complete a comprehensive internal evaluation of where San Antonio College is in regard to integrated strategic planning. SAC Scores Day is an opportunity to assess all Student Success, Academic Success, and College Services units and plan strategies for continuous improvement in institutional assessment.

What is my role on SAC Scores Day?

Every San Antonio College employee should participate in SAC Scores. Prepare in advance by meeting with your supervisor to determine your specific responsibilities and deliverables for the day. Attend unit discussions and actively collaborate with your team members. Participate enthusiastically in all sessions; remember your goal is to reflect back on your accomplishments and chart a course for the future. Most importantly, be yourself. If you succeed - your team succeeds. If your team succeeds, our students succeed!

Why do we have SAC Scores?

Faculty and Staff find themselves asking, “Why should we assess our units?” The answer is twofold: 1) accountability and 2) to improve unit outcomes. While assessing our units is a requirement of our accreditors and stakeholders, it is not the only reason we are committed to assessing our units at SAC. The college is committed to continuous improvement using the Plan-Do-Check-Act (PDCA) model to improve Student Success. When every unit is successful - our students are successful.

How can my Department/Unit use the day?

Faculty and Staff begin the day by attending the general session (see schedule). After attending the general session individuals should report to their unit to participate in scheduled events. SAC Scores deliverables are due by the close of business.

Student Success Units – should assess strategic planning, key performance indicators (KPIs) as directed by the divisional dean, and student success learning outcomes.
Academic Success Units – should assess strategic planning, key performance indicators (KPIs) as directed by the divisional dean, and student learning outcomes.
College Services Units – should assess strategic planning, and key performance indicators (KPIs) as directed by the divisional dean.

Who coordinates data collection on SAC Scores Day?

SAC Scores Day is coordinated by the Office of Integrated Planning and Performance Excellence (IPPE.

Strategic Planning data is supported by the Coordinator of Measurement and Evaluation, Catherine Coppersmith (ccoppersmith@alamo.edu).

KPI data at the college level and individual level is supported by Institutional Research, Dr. Savithra Eratne (seratne@alamo.edu), Nina Lopez (klopez1@alamo.edu), or Erik Naslund (knaslund@alamo.edu).

Student Learning Outcomes data is supported by the Director of Learning Outcomes Assessment, Rosalind Ong (sac-slos@alamo.edu or rong@alamo.edu). Additionally, your supervisor should be able to provide you with a number of unit-level resources.

Chairs/Deans/Directors and Vice Presidents: How To Approve Objectives In SPOL

• Supervisor Approval Directions

Spring 2025- Mid-Year Activities and Deliverables

SPOL Data Entry

Please consult the SPOL user guide or video guides (links provided below) for a detailed step-by-step guide to complete your spring deliverables. If you have any questions, please contact sac-strategicpl@alamo.edu. Below is an overview of what needs to be completed for Spring 2025 SAC Scores.

For Your 2024-2025 Strategic Plan

If you have not already identified one of your objectives as a priority objective, you will need to do this. If you have questions on how to do this please see the user guide/video guide below or contact strategicpl@alamo.edu.

1. Targets Mid-Year
   • Add your answer to Mid-Year Target Question
2. Action Plan Mid-Year
   • Add your answer to Mid-Year Action Plan Question
3. Mid-Year Findings and Analysis
   • Please enter your updated findings/analysis for each If you are altering your Action Plan, please add this information under your findings/analysis.
   • For only your priority objective, you will also need to answer follow-up questions. Please find these questions by opening the following fields under the findings/analysis tab.
     1. Findings/Analysis (Use the 2024-2025 Planning Cycle)
     2. Action Plan (Use the 2024-2025 Planning Cycle)
     3. Internal or External Influences
     4. Describe Improvement/Action Plan (Use 2024-2025 Planning Cycle)

4. Note: You must submit the updates you have made to your objectives for approval from your supervisor. For questions regarding how to do this, please consult the user guide/video guide below or contact sac-strategicpl@alamo.edu

SPOL (Strategic Management Software for Higher Education Institutions)

• SPOL Login Page
  • https://sac.strategicplanningonline.com/login
  • User Name: ACES user name 
  • First-time password: click on "Forgot Password"
• SPOL User Guide
  • SPOL Data Entry Spring 2025  (AlamoShare access required)
  • SPOL Video User Guide: Coming Soon!

Resources

• San Antonio College 2022-2025 Strategic Plan
• 2023-2025 SAC Strategic Planning Scorecard
• Strategic Planning Terms
• SAC Rubric for Evaluating Department/Unit Strategic Assessment Plan

• San Antonio College 2022-2025 Strategic Plan

Faculty/Adjunct Faculty

• Use of Data Faculty Form will be emailed to Faculty Members by 16^th February (one per course taught). (MUST download, save, and open in Adobe Acrobat to update)

 Academic Coordinators/DARs

• Use of Data Rubric Form will be emailed to Faculty Members by 16^th February (one per rubric or program). (MUST download, save, and open in Adobe Acrobat to update)
• Use of Data Program Form (available by 16^th February ) 
  • AA  by 14^th February
  • AS  by 14^th February
  • AAT by 14^th February
  • AAS will be emailed to Program Coordinators by 16^th February (one per rubric or program). (MUST download, save, and open in Adobe Acrobat to update)

Non-Academic Staff and Non-Teaching Staff (Required)

• Use of Data Form An online Data Report Form link will be emailed on 16^th February to the Staff Members
• Data Source go to San Antonio College At-A-Glance

Academic Coordinators/DARs

Associate of Arts, Associate of Science, Associate of Teaching, CORE (Primarily Arts & Sciences disciplines)

• SPRING 2025 SAC Scores 
  • LA 2 Reflection FORM AY 24-25: Download and SAVE! 
  • VIDEO Support: Guide to Complete the LA 2 Reflection Form
• ***Locate your FALL 2024 SAC Scores LA 2 Form. If you are new, you can find the file submitted for your discipline in the SAC Scores Document Repository
  • VIDEO: How to Retrieve your LA 2 Form
    • Review and address any outstanding comments on your submission in the SAC Scores document repository

• To complete the SPRING 2025 SAC Scores LA Deliverable Form, use the links (emailed and within the document) to locate the IPPE Learning Assessment Reports. 

• Complete the boxes for the SPRING SAC Scores
• After completing the SPRING SAC Scores sections, those sections of the document should be complete with no blank boxes.
• N/A should ONLY be entered for fields that are not applicable. NOTE: Most fields are applicable unless no courses were offered for the reporting semester.
• Save a copy and send it to your Chair/Dean (depending on reporting structure) by COB 2/28/2025
• The Chair/Dean will review and approve or provide feedback for revision.
• FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 3/7/2025 COB.

NOTE: If you cannot locate your LA 2 Form OR it was not submitted for the previous SAC Scores, you will need to download the form again and complete all the prior semester information requested.

• LA 2 (Learning Assessment Reflection– ACADEMIC Success Form for AA, AS, AAT, & CORE)
• If the unit DID NOT submit the LA2 form in the FALL, use this form to get started: (Download & Save to your computer) 
• Video Support: Recording of Support Session: Guide to completing the LA2 form (A&S) Learning Assessment Reflection - Academic Success
• Report Folder access emailed. Contact sac-slos@alamo.edu if you need access
• Faculty (Full-time/Part-time/Adjunct) - Quick Guide: Generate an SLO by Term Report
• REPORT RESOURCES

1. FALL SAC SCORES ONLY: LA 4– Discipline Assessment Validation Committee (DAVC) Process Form

• LA 4 (Download & Save to your computer)
• Video Support: DAVC Process Form Guide

Associate of Applied Science (Primarily Career Technical Education - CTE disciplines)

• SPRING 2025 SAC Scores 
  • LA 3 Reflection FORM AY 24-25: Download and SAVE!
  • VIDEO Support: Guide to Complete the LA 3 Reflection Form
• ***Locate your FALL 2024 SAC Scores LA 3 Form. If you are new, you can find the file submitted for your discipline in the SAC Scores Document Repository
  • VIDEO: How to Retrieve your LA 3 Form
    • Review and address any outstanding comments on your submission in the SAC Scores document repository

• To complete the SPRING 2025 SAC Scores LA Deliverable Form, use the links (emailed and within the document) to locate the IPPE Learning Assessment Reports. 

• Complete the boxes for the SPRING SAC Scores
• After completing the SPRING SAC Scores sections, those sections of the document should be complete with no blank boxes.
• N/A should ONLY be entered for fields that are not applicable. NOTE: Most fields are applicable unless no courses were offered for the reporting semester.
• Save a copy and send it to your Chair/Dean (depending on reporting structure) by COB 2/28/2025
• The Chair/Dean will review and approve or provide feedback for revision.
• FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 3/7/2025 COB.

NOTE: If you cannot locate your LA 3 Form OR it was not submitted for the previous SAC Scores, you will need to download the form again and complete all the prior semester information requested.

To complete the SPRING SAC Scores Marketable Skills and PSLO sections, you will need to use the FALL 2024 Reports in the ‘Report Resources’ section below. 

• LA 3 (Learning Assessment Reflection – ACADEMIC Success Form for AAS)
• If the unit DID NOT submit the LA 3 form in the Spring, use this form to get started: (Download & Save to your computer)

• Video Support: Guide to Completing the LA 3 form (CTE/PTE) Learning Assessment Reflection - Academic Success
• REPORT RESOURCES
• Report Folder access emailed. Contact sac-slos@alamo.edu if you need access
• Faculty (Full-time/Part-time/Adjunct) - Quick Guide: Generate an SLO by Term Report

1. FALL SAC SCORES ONLY: LA 4 – Discipline Assessment Validation Committee (DAVC) Process Form

• LA 4 (Download & Save to your computer)
• Video Support: DAVC Process Form Guide

Academic Success Chairs (Dean if no chair for discipline/program)

Review the forms in your areas. Provide feedback on the feedback field on the form and return to your Coordinator/DAR/Director to upload to the SAC Scores website.  Follow up with any area whose forms were incomplete or not submitted.

1. Ensure your disciplines know their deliverables and attend scheduled support sessions.
2. Review the Learning Assessment reports to support your units. Verify reporting, trends, areas of concern or kudos.
3. Collect SAC Scores Learning Assessment deliverable forms from your disciplines – 2/28/2025
4. Review and approve or provide feedback for revision
• Ensure that any feedback from FALL 2024 regarding corrections from IPPE LA (found on the SAC Scores Document Repository) are addressed in the final submission.

     SPRING SAC Scores:

1. Chair/Dean will provide mid-year review of document including SLO/PSLO/Marketable Skills sections.
2. NO SIGNATURE is needed at mid-year
3. Return to Discipline/Program Lead for updates. Verify reporting, trends,  and provide recommendations for areas of concern or kudos and approval.
4. Once final, the Lead will upload to the SAC Score Document Repository by Friday, 3/7/2025 COB

     FALL SAC Scores:

1. Chair/Dean will provide a full AY review of the complete document, including SLO/PSLO/Marketable Skills review, analysis questions, and plans for upcoming AY sections.
2. Return to Discipline/Program Lead for updates. Verify reporting, trends,  and provide recommendations for areas of concern or kudos and approval.
3. FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 3/7/2025 COB.

Student Success Lead

SPRING 2025 SAC Scores

• LA 1 Reflection FORM AY 24-25: Download and SAVE!
• VIDEO Support: Guide to Complete the LA 1 Reflection Form

***Locate your FALL 2024 SAC Scores LA 1 Form. If you are new, you can find the file submitted for your discipline in the SAC Scores Document Repository

• Review and address any outstanding comments on your submission in the SAC Scores document repository

• To complete the SPRING 2025 SAC Scores LA Deliverable Form, use the links (emailed and within the document) to locate the IPPE Learning Assessment Reports. 

• Complete the boxes for the SPRING SAC Scores.
• After completing the Fall SAC Scores sections, those sections of the document should be complete with no blank boxes.
• N/A should ONLY be entered for fields that are not applicable. NOTE: Most fields are applicable unless no courses were offered for the reporting semester.
• Save a copy and send it to your Dean/VP (depending on reporting structure) by COB 2/28/2025
• The Dean/VP will review and approve or provide feedback for revision.

SPRING SAC Scores:

• Dean/VP will provide mid-year review only. NO SIGNATURE

FALL SAC Scores:

• FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 3/7/2025 COB.

NOTE: If you cannot locate your LA 1 Form OR it was not submitted for the previous SAC Scores, you will need to download the form again and complete all the prior semester information requested.

• (Download & Save to your computer) LA 1 (Learning Assessment Reflection-Student Success Form)

• Video Support: Guide to completing the “Learning Assessment Reflection - Student Success” form: Coming Soon

• Report Folder access emailed. Contact sac-slos@alamo.edu if you need access Contact SAC-slos@alamo.edu

1. FALL SAC SCORES ONLY: LA 5 Department Assessment Validation Committee (DAVC)- Process Form:
• LA 5 (Download & Save to your computer)

• Backward Design Template
• Viewing the Department Curriculum Map & Updating Mapping

Student Success Dean/VP

Review the forms in your areas. Provide feedback on the feedback field on the form and return to your Director/Lead listed on the form to be uploaded to the SAC Scores website.  Follow up with any area whose forms were incomplete or not submitted. 

1. Ensure your departments know their deliverables and attend scheduled support sessions.
2. Review the Learning Assessment reports to support your units. Verify reporting, trends, areas of concern, or kudos.
3. Collect SAC Scores Learning Assessment deliverable forms from your departments – 2/28/2025
4. Review and approve or provide feedback for revision.

     SPRING SAC Scores:

• Dean/VP will provide mid-year review of the document including SLO findings.
• NO SIGNATURE is needed at mid-year
• Return to Department LA Lead for updates.
• Once final, the Department LA Lead will upload to the SAC Score Document Repository by Friday, 3/7/2025 COB

     FALL SAC Scores:

• Dean/VP will provide full AY review of complete document, including SLO review, analysis questions, and plans for upcoming AY.
• Return to Department LA Lead for updates.
• FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 3/7/2025 COB.

• Access site and Review files submitted at: https://sacweb.sac.alamo.edu/eSACScores/SACScoreEvent?key=6LetHWAUAAAAAApA1-a0Wb7QiZHiF345IvxRx8Mn&id=13B6D4FA-20AB-414B-B998-903194365C5E